Facility Coordinator & Receptionist (half-time)

internal, some experience, internal role
Belgium

Are you a organized and customer-focused individual looking to make a difference? We are seeking a Receptionist and Facility Coordinator to join our team. In this role, you'll be the first point of contact for visitors and employees, ensuring a welcoming and efficient environment. If you thrive in a fast-paced setting and have a passion for excellence, this opportunity is perfect for you! 

What will you be doing?

  • you provide hands-on assistance to help maintain a productive and comfortable environment and ensure smooth day-to-day operation of our organization.
  • you are the go to person when it comes to everything regarding facility at the office. You help colleagues find their way and answer questions if necessary.
  • you’ll be responsible for the detailed registration of expenditure. This includes creating clear graphs, analysis, and comparisons with previous years, and creating awareness of cost components.  
  • prepare and manage POs (purchase orders) and GRs (goods receipts) for facility activities. 
  • record and follow up on agreements and contracts with our different providers.  
picture_Paulien_Aalders

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Paulien Aalders

Who are we?

We’re the Fleet & Facilities team, a close-knit group of enthusiastic colleagues with wide-ranging responsibilities. Our 7 receptionists are responsible for the front desks of the offices. Under the leadership of the Fleet & Facilities Manager, two fleet specialists manage the delaware car and bike park, one colleague is prevention officer and another colleague takes care of all technical functionalities. 

Just so you know: delaware has its offices in Antwerp, Ghent, Kortrijk, Lummen, Liège, Wavre and Sanem (Luxembourg).  This role is based in Gent.

Is there a match?

Let’s see. If you… 

  • have received an administrative education, we’re not looking for a specific diploma just for an administrative enthusiast and someone fond on process, numbers and automation. 
  • have minimum 3 years of experience in administrative positions combine excellent organizational and time management skills with impeccable administrative skills. Your strong problem-solving mindset definitely comes in handy.  
  • have a detailed planning, Excel sheet and numbers are your strong suits.  
  • consider a dynamic job energizing. That’s mainly because you’re stress resistant and you approach things proactively. 
  • Dutch speaking and can communicate in English as well.
  • can work independently, take ownership of your work and show initiative in a flexible and international environment.  

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Precision and hands-on work are key elements that you like on your daily job.

You highly value team work.  For you it is always about team effort to provide good and qualitative services.

You like to think in processes, provide solutions and being a critical thinker, there is always room for improvement!

If the combination L&D and event coordinator is something that speaks to you, then this opportunity might be the one that you are looking for!

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Payroll processing holds no secrets for you, and you consider simulating net salaries child’s play. You like to be(come) the Expert in in Belgian, Luxemburg and European tax law and social legislation. You like to keep your finger at the pulse on Comp&Ben trends, and they inspire you to analyze and explore added value for our company to continuously keep our reward packages top notch!  

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When you think of recruitment, do you picture yourself dashing from one interview to the next, working your way through a list of standard questions just because that’s ‘the way things are done’?

If so, we’re sorry to have to disappoint you. We don’t believe in a standard approach, because every candidate is different. Not only that – we also want you to feel right at home with us and be able to flourish. Especially in view of delaware’s growth, you play a crucial role and you receive lots of freedom and ownership.

Our recruiters guide not only the candidates but also the company itself through the entire candidate journey. Even in the huge pool of talent and in our challenging sector, they never lose their way.

Considering we anticipate hiring 200+ new colleagues this year alone, you’ll be quite busy. Nonetheless, we also want you to play an impactful role and participate in our recruitment activities and a wide variety of strategic recruitment projects, along with your experienced HR colleagues.

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Every day, #peopleofdelaware help our customers take their companies to the next level and work to make them future-proof. With more than 1500 colleagues based in Belgium & Luxembourg, delaware can count on a team of highly competent Finance team.

On a day-to-day basis, delaware’s General accounting team are tasked with finance operations and accounting functions. They play an important role. You see, based on the team’s financial insights, certain strategic decisions will be made. Never underestimate the power of numbers!

recruitment process

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